CUATRO ESTADOS CHAPTER
FAMILY MOTOR COACH ASSOCIATION, INC.
As adopted by CUATRO ESTADOS Chapter of FMCA, dated September 11, 1986.
ARTICLE I – NAME
The name of the organization shall be the CUATRO ESTADOS Chapter, Family Motor Coach Association, Inc. This Chapter shall be authorized to function as a Regional or National group covering the geographical area of Four Corners and San Juan Basin Area of Arizona, Colorado, New Mexico and Utah.
ARTICLE II – APPLICATION OF NATIONAL BYLAWS
The National Bylaws are herewith adopted in their entirety, insofar as they may apply to this Chapter as promulgated by the Family Motor Coach Association, Inc. The supplemental Bylaws contained herein shall define only the operation of this Chapter and only to the extent that such supplemental Bylaws are not inconsistent with the National Bylaws.
ARTICLE III – MEMBERSHIP
To be eligible for membership, and to maintain membership in this Chapter of FMCA, the prospective member must be a Full, Full Lifetime, Life, or Honorary member in good standing of the National Family Motor Coach Association, Inc.
ARTICLE IV – FISCAL AND ORGANIZATIONAL YEAR
The organizational year of the Chapter is originally established as October 1 – September 30. The fiscal year is later amended to coincide with FMCA’s fiscal (calendar) year of January 1 – December 30.
ARTICLE V – DUES
SECTION 1 — Annual Dues
The dues for membership in this Chapter of FMCA shall be such amount as the membership shall, from year to year, by resolution at a general meeting, establish for each category of membership.
SECTION 2 — Dues, When Payable
Dues from applicants shall be the full amount required for the fiscal year in which the application is accepted; excepting, that if an application is accepted during the last three months of a fiscal year, then the dues shall also be regarded as covering the next fiscal year. Renewal dues from members of this Chapter shall become due and payable at the beginning of each fiscal year. Each member shall have a name badge with an active FMCA member number.
SECTION 3 — Arrears
Any member whose Chapter dues remain unpaid two months after said dues become due and payable shall not be deemed to be in good standing until said dues are paid. Any member who shall remain in arrears in the payment of dues for a period of three months shall be deemed to have forfeited membership in this Chapter of FMCA, without action required by the Executive Committee or chapter membership, and shall forthwith cease to have any right, title, or interest in the affairs, conduct or property of the Chapter.
ARTICLE VI – MEMBERSHIP MEETINGS
SECTION 1 — Minimum Number of Meetings
There shall be at least one Chapter business meeting held each fiscal year. The term “meeting” shall include coach rallies, campouts, dinner meetings, or any other gathering suitable to the function of the Chapter, and duly announced in advance to the Chapter membership. A member of this Chapter shall not be required to attend any particular number of meetings, nor any meeting at all.
SECTION 2 — Quorum
A quorum for the transaction of business at any duly-called Chapter meeting is twenty-five percent (25%) of the Chapter family unit membership or fifteen (15) family unit members, whichever is less. Each F# constitutes one vote or member.
SECTION 3 — Rally Master
In advance of each duly announced coach rally, campout, or similar function, a member in good standing shall volunteer to be Rally Master for that function. In the event of no volunteer, the President shall appoint one. The Rally Master shall be in charge of arrangements, safety, assistance in emergencies, maintenance of law and order, control of objectional noise, marking of confusing road junctions, ground housekeeping, control of campfires, and any and all other matters which relate to the physical arrangements and conduct of said rally or campout. The Rally Master may enlist the aid of one or more Assistant Rally Masters, as he/she may determine to be necessary in the performance of his/her duties. The President shall from time to time, as may be suitable to general or specific occasions, define and publish the regular or special duties of the Rally Master. The Rally Master may, with good cause and for the general good, recommend the suspension or expulsion of any member of this Chapter who willfully and unreasonably disobeys a proper request from the Rally Master in matters involving the health, welfare, or safety of the assembled group or the public at large. Such recommendation for suspension or expulsion shall be made in writing to the Chapter President, who shall then promptly convene a special meeting of the Executive Committee, plus not less than four additional Chapter members, not a party to the proceedings, to hear the charges and defense. The deliberation, and upon a two-thirds vote of those present, shall take such action as it deems appropriate to the situation.
SECTION 4 — Rally Fees
A rally fee shall be charged at each rally or function, the amount of which shall be determined by the Rally Master, with recommendation from the Wagon Master or other officer of the chapter. Such rally fee shall be used by the Rally Master to cover expenses for such provided items as meals or partial meals. Any additional fee such as campground parking, extra food or dinners, to be determined by Rally Master. A report of rally fees collected and rally expenses is to be provided to the Treasurer by the Rally Master at end of rally.
ARTICLE VII – CHAPTER OFFICERS AND EXECUTIVE COMMITTEE
SECTION 1 — Nominating Committee
The Nominating Committee shall consist of not less than three Chapter members, in good standing, elected by the Chapter membership not less than 20 days prior to the scheduled election of officers. This committee will nominate all Chapter officers, and a National Director and an Alternate National Director, to sit on the Governing Board of FMCA National. Election of an individual to the Nominating Committee shall not prohibit such person, or any other eligible member, from being nominated for any available office, not later than the meeting at which the Nominating Committee’s report is presented. All nominees must indicate clear acceptance to serve if elected. The Nominating Committee shall further function as required to fill vacancies which may occur in elected Chapter offices. Voting may be by mail or email ballot.
SECTION 2 — Definition of Officers
The Chapter officers shall consist of an elected President, one or more Vice Presidents, Secretary and Treasurer, who then make up the Executive Committee. The office of Secretary and Treasurer may be combined. There may also be a Wagon Master, or a Vice President may fill this role, who is responsible for setting up and managing the annual rally schedule. The duties of the elected officers shall be defined in the National Bylaws, and in particular, those portions relating to Chapter operation, and such other not inconsistent duties as defined in the Chapter Bylaws and its separate document Duties of Officers.
In addition to the Executive Committee officers, there may be other chapter offices as deemed necessary by the membership, such as Wagon Master, Newsletter Editor & Publisher, Membership Directory Publisher, the duties of whom shall be specified in the chapter’s separate document, “Duties of Officers.”
Election of Officers shall be held each year. The date and results of the election of Chapter officers shall be promptly reported in writing to the National headquarters.
An individual FMCA member may hold no more than two (2) offices in the same chapter, nor hold chapter office in more than one (1) chapter.
SECTION 3 — Duration of Term
The terms of the Chapter officers may begin immediately after their election, but no later than the beginning of the next fiscal year, and be for approximately one year. The term of the National Director or Alternate National Director shall be for approximately one year and shall begin fourteen days after receipt by the National headquarters of notification furnished by the Chapter Secretary of such election. There shall be no limit to the number of terms any officer may serve on the Governing Board.
ARTICLE VIII — DISCIPLINE – RECALL OR EXPULSION
Final authority for the expulsion of members of this Chapter and for the recall of officers shall rest with the Chapter members.
Any Member, Director or Officer of this Chapter is subject to expulsion, discipline or recall from the Chapter for any of the following offenses:
a. Violation of the National Constitution or Bylaws of the Association or of this Chapter.
b. Violation of any rules lawfully made by or under the authority of the Chapter officers.
c. Violation or violations of and/or disregard of the Code of Ethics of FMCA.
d. Any willful act or course of conduct contrary to the best interest of FMCA or its members.
e. Conviction of a felony.
f. Failure to perform the duties of his/her office in a reasonable manner.
g. Misfeasance, malfeasance, or nonfeasance of office.
h. Fraud, deceit, theft or embezzlement of any of the property of this Chapter.
I. Constant and continuous expression of dissatisfaction with the Chapter and/or Association and/or its officials and/or its members at any places other than the regular meetings of the members.
LIQUIDATION AND DISSOLUTIONS
In the event of liquidation or dissolution of the Cuatro Estados Chapter of FMCA, all physical property of the Chapter shall be sold and turned into cash. Such cash shall be deemed the property of the Family Motor Coach Association, Inc. and shall be transmitted to the National Treasurer of FMCA.
AMENDMENT OF BYLAWS
The Bylaws of the Cuatro Estados Chapter of FMCA may be amended by a favorable vote of the members present at a duly called meeting, provided the requirements for a quorum (Article VI, Section 2) have been met, and prior notice of at least thirty (30) days having been given of the proposition(s) to amend. Balloting by mail may be undertaken when the proposed amendment is of such importance that the wishes of the maximum possible number of the Chapter membership should be made known. In any event, amendments shall be automatically accomplished as may be required by existing provisions, or future amendments, to the National Bylaws, Family Motor Coach Association, Inc. Such automatic conforming amendments shall not be subject to prior or further vote of the Chapter’s membership.
Amendment Summary follows, listing dates & purposes of admendments, and is herewith added to this document.
Amended: September 10, 1989
[Note: cannot find reference in Chapter minutes to verify what changes were made with this amendment. The only available copies of the Chapter Bylaws already reflect this amendment, as this date is listed at the bottom of the document.]
Amended: September 14, 1991
ARTICLE VI, SECTION 4 — Rally Fees
Changed rally fee from “$1.50 per coach; $1.50 per person except children” to “$5.00 per couple, or $2.50 for single individual, except children.”
Amended: July 3, 1993
ARTICLE V, SECTION 1 — Annual Dues
Changed minimum annual dues from “$5.00 per year” to “$10.00 per year.”
Amended: September 23, 1995
ARTICLE IV — Fiscal and Organizational Year
Changed fiscal year from “October 1-September 30” to “January 1-December 30,” effective January 1, 1996, in order to coincide with FMCA National’s fiscal year, as recommended by National.
ARTICLE VI, SECTION 2 — Quorum
Changed quorum required for conducting Chapter business at meetings from two-thirds of members present, to twenty-five percent (25%) or fifteen (15) family unit members, whichever is less, in order to comply with FMCA National requirements.
Amended: November 6, 1995
Reviewed and revised entire document for corrections to punctuation, spelling, grammar, and capitalization, and small changes in some wording to more closely follow the recommended Chapter Bylaws as put forth by FMCA National.
Amended: September 30, 2007
ARTICLE V, SECTION 1 — Annual Dues
Deleted the sentence that specified a minimum amount for dues. (In no event shall such dues be less than $10.00 per year.) This will prevent having to change our Bylaws each time we need to change the dues amount.
ARTICLE VI, SECTION 4 — Rally Fees
Deleted the specification of how much the rally fee would be (…shall be $5.00 per couple, or $2.50 for single individual …). This will prevent having to change our Bylaws each time we need to change the rally fee. Clarified the definition of rally fee and its use, and added that a reporting be made to the Treasurer after each rally by the Rally Master.
ARTICLE VII, SECTION 2 — Definition of Officers
Revised to include reference to our document, Duties of Officers, and to add the wording of FMCAs requirements: An individual FMCA member may hold no more than two (2) offices in the same chapter, nor hold chapter office in more than one (1) chapter.
Amended: October 31, 2011
ARTICLE V, SECTION 2 – Dues, When Payable
Corrected the last sentence, “Each member shall have a name badge of an active member,” to “Each member shall have a name badge with an active FMCA member number.”
ARTICLE V, SECTION 3 – Arrears
Clarified the last sentence “…shall be deemed to have forfeited membership in this Chapter of FMCA, without act,” to include ” without action required by the Executive Committee or chapter membership, …”
ARTICLE VI, SECTION 1 – Minimum Number of Meetings
Changed the required number of meetings to be only one (from it being two prior) each fiscal year, to conform with the requirements of FMCA.
ARTICLE VI, SECTION 3 – Rally Master
Corrected the last sentence from “The deliberation, and upon two-thirds vote of those present, shall take such action as it deems appropriate to the situation.” It now reads: “After deliberation, and upon a two-thirds vote of those present, the Executive Committee shall take such action as it deems appropriate to the situation.”
ARTICLE VI, SECTION 4 – Rally Fees
Changed “the amount of which shall be determined annually by the general membership at a regular meeting,” to read instead: “by the Rally Master.” The next sentence, “Such rally fee shall be used by the Rally Master to cover expenses..” was changed to: “Such rally fee shall be solely for the purpose of reimbursing Rally Master for expenses for such items as meals or partial meals.”
ARTICLE VII, SECTION 2 – Definition of Officers
Added the following paragraph: “In addition to the Executive Committee officers, there may be other chapter offices as deemed necessary by the membership, such as Wagon Master, Newsletter Editor & Publisher, Membership Directory Publisher, the duties of whom shall be specified in the chapter’s separate document, “Duties of Officers.”